HR Administrative Assistant

Pensacola, FL
Full Time
Mid Level
 JOB TITLE: HR Administrative Specialist
EMPLOYER: Jupiter Bach, PNS
DEPARTMENT: Human Resources
REPORTS TO: HR Manager
EFFECTIVE DATE: July 22nd, 2024
About Jupiter Bach:
Join the Jupiter Bach team and help make the planet greener. Our mission is to help the wind turbine industry increase the global share of sustainable energy. That’s why we are Devoted to Wind!  We are a dynamic organization with interesting, versatile positions in an international atmosphere. We have an honest, open, and informal work culture. You’ll find dedicated teams, fast decision-making, and a great variety of tasks.
We are globally #1 at Nacelle and Spinner cover production. Working at Jupiter Bach means being part of a truly global organization. We have 1,100 employees and 6 production sites around the world.
Our success builds on people. If you have the right spirit, we invite you to join our growing global organization!

SUMMARY: The Human Resources Specialist will be responsible for the daily administrative and human resource duties of the organization.

DUTIES AND RESPONSIBILITIES:
  • Perform administrative duties, such as maintaining employee database, responding to employee inquiries and emails for the HR department.
  • Maintaining and tracking employee attendance, SQDC – employee scorecard results, workers compensation claims, and policies not limited to.
  • Assist HR Manager in policy formulation, hiring and salary administration.
  • Submit online job postings, vetting candidates and scheduling interviews.
  • Coordinate new hire orientation and training sessions.
  • Ensure smooth communication with employees and timely resolution to their inquiries.
  • Assist with day-to-day operations of the HR functions and duties.
  • Assist with day-to-day operations of the general office administrative duties.
  • Provide clerical and administrative support to Human Resources Manager.
  • Compile, update, and maintain employee records (hard and soft copies).
  • Coordinate HR projects (open enrollment, meetings, trainings, surveys etc.) and take minutes in group meetings.
  • Maintaining paperless process and in compliance with federal laws.
  • Deal with employee requests regarding human resources issues, rules, and regulations.
  • Assist with ADP recordkeeping – timecards, notes, absenteeism, and tardiness.
  • Maintaining employee activities and initiatives such as Employee of the Month.
  • Operate and update company social media- Facebook and company website.
  • Plan and market employee events- seasonal, holidays, appreciation events.
  • Weekly updates to plant TVs (safety notices, holidays, media campaigns encouraging morale).
  • Log all employee trainings in Kaizen database, storing hard files.
  • Maintain staffing plan and coordinate events to maintain plentiful candidate pipeline.
  • Serve as point of contact with vendors, administrators, and guests.
  • Assist with the recruitment process by identifying candidates, performing reference checks, and issuing employment contracts.
  • Maintain calendars of the HR management team.

SUPERVISORY RESPONSIBILITIES:
  • This job has no supervisory responsibilities.

QUALIFICATIONS:
  • Minimum of an Associate degree in Business, Human Resources or applicable degree.
  • Familiarity with using various social media and search engine platforms.
  • Intermediate proficiency in Microsoft Office Suite.
  • Other skills required: Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention and buy-in.

COMPETENCIES:
  • Diversity - Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Assists in building a diverse workforce.
  • Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
  • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
  • Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
  • Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
  • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
  • Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
  • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
  • Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:
  • Occasionally/Frequently/Continually required to stand.
  • Occasionally/Frequently/Continually required to walk.
  • Occasionally/Frequently/Continually exposure to outside weather conditions.
  • Occasionally/Frequently/Continually required to sit.
The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  
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